Sometimes I am not sure that technology has made things easier for us. We are constantly bombarded with new information, new requests, It never stops! Before long maybe you find like me, a full and cluttered inbox affecting your ability to function at your best?
It’s amazing and daunting what you find when you scroll down the inbox and see what you’ve missed because of the overwhelming amount of items demanding your attention. Maybe you’re like me and you sweep it under the carpet to address at another more appropriate time.
Recently, I finally prioritised the task, found the time and gave the mounting backlog some attention.
I peeled back the metaphoric carpet and took a look at all the emails I had thrown under there. It was not pretty. I took a deep breath, a sip of tea and got busy. It didn’t take long. The hardest part was getting started, the first step. Before I knew it I had purged the backlog, created new folders and filed everything in my inbox.
A process so liberating, my brain can function again. A creative flow and productivity has returned.
A new freedom found!
I have found the creation of circles in my life is a wonderful tool. Like you, I have many business tasks. I take a few minutes every week to separate these into task circles – marketing, people, sales, content, finance etc. Then, I work with a conscious dedication toward the circle tasks for that moment in time. When I am in the marketing circle it is very tempting to respond when a new email comes through. Read it and it sends me down a whole new path that I never seem to get back again.
De-cluttering the inbox will de-clutter the mind.
I encourage you to create circles for everything. Write your list then focus solely on completing those specific tasks. Be aware of your propensity toward certain repetitive behaviours. For instance, I realised I was using paper to write everything down then I would lose it. Now I add everything into Wunderlist and tick it off as I go. Make technology work for you, not the other way round.
Is there a repetitive concern that keeps appearing in your emails? Don’t just sweep the issue under the carpet for attention later. Draw a circle and find a solution.
Maybe it is about a staff member who lacks confidence and competence with their workplace English. Draw a circle and find the solution.
If you have not had the time or direction towards helping your people improve and upskill in this area then we can make this easy for you.
Just give us a call on 1300 137 186 or email me at firstname.lastname@example.org and I’ll add this to my task list, so you can take it off yours.
Program Director ESL Tutoring Services